How to create automatic reminders for an animal ?

With Vetup, you can create a reminder for as many types of medical acts as you want.

To create a reminder, for example a vaccination reminder, begin by creating a medical service. To do this, click on CATALOG

Select MEDICAL SERVICES LIST

To create a new medical service, click on NEW and enter the description of the new medical service : its name, its category, whether you want to associate a product with this service, the price of the service, and on the right (this goes for each new service created) specify that you want to create a reminder for the service and when it should be automatically sent to the owner.

For example, you want to create a rabies vaccination with an automatic reminder for the owner for the next vaccination in one year’s time. You thus enter the service RABIES VACCINATION in DESIGNATION,  select the category « VACCINATION » and associate the product used for the vaccination (here Nobivac rabies) with the service.

 

Now, enter the price of the service and, on the right, the date when the pet owner should receive the vaccination reminder. (in the above example, (s)he will receive both a reminder by post and an automatic reminder by email 21 days before the due vaccination date)

This type of reminder can be created for every act, such as vaccinations, recommendations before surgery, antiparasite treatments etc.

 

How to consult an animal’s vaccination reminder

To see the animal’s next vaccination reminders that will automatically be sent to the owner, click on OWNERS

Use the QUICK SEARCH box to find the owner you are looking for

Now select SENDINGS in the history box.

This will show you all the reminders that have been and will be sent for the animal

If you want a pop-up to appear regarding the next reminders for the animal when opening its page, click on SETTINGS, then GENERAL SETTINGS

Select REMINDERS and tick the box ALERT IF FUTURE REMINDERS

Click on SAVE

Now, each time a new reminder is created for an animal, it will appear in a pop-up when the animal’s page is opened.

How to register a lot number and an expiration date for a product ?

To enter a product’s lot number and expiration date, click on CATALOG, then PRODUCT LIST

Select the product whose lot number you want to enter (here I have chosen the rabies vaccine, Nobivac Rabies)

Once in Product List, enter a lot number and an expiry date for your product.

To do this, click on MANAGE

Then on NEW

Now, you have two possibilities :

  • either you place your cursor in the « Barcode reading area » and scan the product’s QR code using your laser scanner
  • or you enter the lot number and the expiry date manually in the designated areas

Click on SAVE

Then close the next page

Now, you can enter all the necessary information about the product that you want to register :

With regard to the example below of the rabies vaccine « Nobivac Rabies 50 x 1-mL », I have specified how I want to manage my stocks : I want my product to be unpacked in 50 vials; my actual stock level is 70 vials; I want the software to create a new order when only 30 vials are left in stock; I enter my ideal stock (in this example, 50 vials) in « expected stock ».

In the green box on the right, in Registers, I can enter that I want each use of this product to be registered in the Rabies Vaccination Register.

After entering this information, click on SAVE

After the rabies vaccine has been administered, click on the red bar code, and the previously registered lot number will appear. Check that it corresponds to the injected vaccine’s lot number and if so, click on SAVE

 

Comment modifier l’adresse apparaissant sur mes comptes rendus ?

Pour modifier l’adresse qui apparaît sur vos comptes rendus, cliquez sur PARAMETRES, CLINIQUES

Sélectionnez la clinique concernée

Indiquez ensuite dans GENERAL et dans CONTACT respectivement l’adresse postale et l’adresse email et le numéro de téléphone que vous souhaitez voir apparaître sur vos comptes rendus. ENREGISTREZ

L’adresse indiquée précédemment apparaît maintenant sur les comptes rendus que vous envoyez à vos clients

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