To enter a product’s lot number and expiration date, click on CATALOG, then PRODUCT LIST
Select the product whose lot number you want to enter (here I have chosen the rabies vaccine, Nobivac Rabies)
Once in Product List, enter a lot number and an expiry date for your product.
To do this, click on MANAGE
Then on NEW
Now, you have two possibilities :
either you place your cursor in the « Barcode reading area » and scan the product’s QR code using your laser scanner
or you enter the lot number and the expiry date manually in the designated areas
Click on SAVE
Then close the next page
Now, you can enter all the necessary information about the product that you want to register :
With regard to the example below of the rabies vaccine « Nobivac Rabies 50 x 1-mL », I have specified how I want to manage my stocks : I want my product to be unpacked in 50 vials; my actual stock level is 70 vials; I want the software to create a new order when only 30 vials are left in stock; I enter my ideal stock (in this example, 50 vials) in « expected stock ».
In the green box on the right, in Registers, I can enter that I want each use of this product to be registered in the Rabies Vaccination Register.
After entering this information, click on SAVE
After the rabies vaccine has been administered, click on the red bar code, and the previously registered lot number will appear. Check that it corresponds to the injected vaccine’s lot number and if so, click on SAVE
You can now input all the details concerning a new product you want to add to your catalog such as its name, price, your stock level, the stock you want to have, if you want to see this product registered in one or several register(s) when it is delivered…
For example, imagine you want to add a rabies vaccine called « NOBIVAC RABIES »
Firstly, input the name : Nobivac rabies 50x 1 ml doses vials; secondly, input the supplier’s gross price (the retail price will immediately be calculated based on the tax and margins that you previously registered in the software). Then, specify how the delivery should be broken down (in this case, into fifty individual units). Finally, choose which type of unit is needed i.e vial, pill… (This is essential so that your registers and orders are correctly filled in)
The unpacked price will automatically be calculated
For stock management, input the stock level of the product you have in the clinic. For example, I still have 30 vials from an old batch, which when added to the new unopened batch gives me a total stock level of 80 vials.
The resupply threshold shows the minimum quantity of the product needed in the clinic (here 30 vials). When the number goes below that threshold of 30 vials, the software will remind the user to include this product in the next order.
The expected stock is the optimal stock level needed in the clinic (I would like to have 50 vials in stock). This expected stock figure will enable the software to calculate the quantity of the product needed for the next order.
Moreover, on the right-hand side of the screen, it is possible to specify that each product delivery will be registered in a Rabies vaccination registry.
To select your date format, go into SETTINGS, then GENERAL SETTINGS
Then select the date format you want
If you DON’T select one : the date will automatically appear in the format used with the language selected for the software. For example, if the French version is used, the date format will be dd/mm/yyyy.
ATTENTION : the English version uses American English. Therefore, if you work with the English version, and NO date format is chosen, the date format will appear as mm/dd/yyyy.
However, you can choose a dd/mm/yyyy or a mm/dd/yyyy date format independently of the language you select.
Thus, you can select a dd/mm/yyyy date format even if you use the American English version of Vetup.
To do this, just click on the date format you want to use
Now your dates will now be written in the dd/mm/yyyy format, even if you work with the American English version of Vetupmanager.
If your own Central buying company isn’t in the list in SETTINGS / GENERAL SETTINGS TABS/ PRODUCTS, or if you’re not used to working with a Central buying company, you can create a list of the products you use after creating your « own Central Buying Company ».
To do this, click on CATALOGUE (see green arrow)
and then select PURCHASING COMPANIES
You will now see the differents Central Buying Companies.
Click on New
Create « my own Central Buying Company » and save
Now, « my own central buying company » can be found in SETTINGS / GENERAL SETTINGS TABS / PRODUCTS
You can now add the products you use to this newly created CBC and manage your stocks
A pack facilitates the invoicing process. You may create your own packs by choosing the different medical services and products necessary for a consultation or procedure. These will then automatically appear on your invoice after having selected a specific pack during a visit.
With Vetup, you can create a reminder for as many types of medical acts as you want.
To create a reminder, for example a vaccination reminder, begin by creating a medical service. To do this, click on CATALOG
Select MEDICAL SERVICES LIST
To create a new medical service, click on NEW and enter the description of the new medical service : its name, its category, whether you want to associate a product with this service, the price of the service, and on the right (this goes for each new service created) specify that you want to create a reminder for the service and when it should be automatically sent to the owner.
For example, you want to create a rabies vaccination with an automatic reminder for the owner for the next vaccination in one year’s time. You thus enter the service RABIES VACCINATION in DESIGNATION, select the category « VACCINATION » and associate the product used for the vaccination (here Nobivac rabies) with the service.
Now, enter the price of the service and, on the right, the date when the pet owner should receive the vaccination reminder. (in the above example, (s)he will receive both a reminder by post and an automatic reminder by email 21 days before the due vaccination date)
This type of reminder can be created for every act, such as vaccinations, recommendations before surgery, antiparasite treatments etc.